Would you like to use a professional email address? While using your company’s domain name instead of free email addresses like gmail.com or others. Through this article, we will explain to you the reasons behind choosing a professional email address for your company.
But before listing the different reasons, you should know that in order to create a business email address, you would just need 2 things: The first one is to have a domain name, and the second one is to choose a business email address provider, which costs money but offers more features.
There are many reasons why it can be beneficial to have a professional email address. Here are the top 5 main reasons why you should have a professional email address.
To promote your brand
Your business email addresses are an essential tool for promoting your brand and creating a professional image for your company. Every email sent from your business email address will display your domain name and lead directly to your website for those who want to know more about your business.
This way, you will gain new traffic to your website and promote your brand for free. It will increase your brand awareness by making visual souvenirs for your potential customers. So, every time you send a professional email, it is a free advertisement.
By using a professional email address, you also demonstrate that your business is trustworthy and credible. You can personalize your email address by using your domain name to make it unique and professional. This can also help differentiate your business from competitors and make a lasting impression on potential clients.
Your protection against viruses and spam
Most web hosts, including Cap Connect, offer anti-virus software to protect your email, while blocking dangerous emails before they reach your mailbox. In addition, you are protected against blacklisted senders.
Smart Anti-Spam Bot blocks all emails from blacklists or senders using suspicious algorithms. Not only does the service perform a thorough server-level check for viruses, spam and spyware, but it also allows you to create permanent backups of your business emails.
This way, you will never lose your important emails again. Your business email address helps you to have a secure and ad-free online space. Google Mail will notify you every time you receive a new message or a reply from a client. Everything is stored securely, from uploaded documents to simple exchanges. When it comes to spam and ads, Gmail has a very powerful filter that saves you time sorting through these messages.
Tailor your mailbox to your needs
You can gather many professional email addresses into one, by creating a professional email address for each department (sales@, human resources@, marketing@) and then send them all back to your mailbox to do a filter. With multiple employees, you give everyone the ability to access the business email address assigned to them.
By creating a fully personalized business email address using your 100% personalized domain names, your company’s employees will be able to use the same domain name as yours, like X@votreentreprise.com. Standardized business emails for better management.
When you decide to share your company’s business email address with employees and want to protect it, since employees can join or leave the company at any time, it is necessary to control the use of company resources while protecting confidential information and data. This allows you to manage your organization’s resources more easily, also it simplifies and allows the company to be better organized.
Also you can opt for a catch-all box, it means that all emails sent to any prefix before @yourdomain.com will be redirected to your mailbox, all emails will be centralized in your mailbox for further processing.
Improve your credibility
The use of a free email address for customers can affect the reputation of your company negatively, because your recipients will hesitate about your professionalism, because a tradesman has an interest in enhancing the image of his brand, and for this reason there that he opts and creates a professional email address.
The comparison is simple: will you trust Capconnect@gmail.com or email@example.com?
The professional email address affects the reputation of your company, since it has an immediate effect on the quality of the image of your company. It represents indeed the professionalism of your company, and such a kind of credibility with your partners and customers.
You will always have your email domain
Many use a professional email address that was created by their provider. But the day they decide to change their provider, they automatically lose this professional email address. By owning your own domain name, you can keep your business email address for as long as you want, even if you change your domain or web host.
Additionally, having your own domain name gives you more freedom to customize your professional email address. You can choose a name that best fits your brand, business, and professional image. And you can easily add or remove email accounts based on your business needs, ensuring every employee has a professional email address.
Moreover, professional email addresses that use a personal domain name are more secure than free email addresses, which may be vulnerable to hacking and spamming. By using a professional email address, you can ensure that your sensitive communications remain private and protected.
Owning your own domain name for your professional email address offers you the necessary flexibility, customization, and security necessary to guarantee the success of your business.
In summary, there are many benefits to using a business email address for your business communications. It can help you portray a professional and serious image of yourself and your company, be easier to remember and share, and offer better protection against hacking and leakage of sensitive information.
Cap Connect provides you with a personalized professional messaging solution, while offering you several advantages such as auto-responders, daily backup, mobile compatibility, etc. They are easy to use and cost-effective, and can help improve brand recognition, the credibility of your business, and the chances of success in your marketing efforts.